How to be a Productivity Ninja

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Graham Alcott discovered the low level of productivity caused by information overload in the twenty-first-century workers; therefore he took a deep dive into his book, how to be a productivity Ninja where he shows how to worry less, achieve more and love what you do. In this book, Graham combines all his teachings from his public productivity workshop from all over the world into a simple and practical guide to working faster and smarter.

The goal of this book is to teach you how to overcome procrastination, how to use email more effectively, and new ways to increase your personal time and how to de-clutter an information overload.

Graham identifies stress as one of the critical components for procrastination, within the first chapter he goes into details on how stress agent is created and our ability to deal with them. The author identifies several causes of stress agent among which he listed conflict, overload panic, fear of being foolish among others. He continues by highlighting the aspects of developing a mindset of a Ninja to use in your productivity. This is about living in the present moment and not thinking about what you need to do or worrying about tomorrow. People’s best work happens when they are present and live in the moment.

One of the key components of the book is attention management. We often read about how important our time is, but attention is finite and should be used as a precious resource more than our time, at the end of the daytime alone has no real value, it is the action in time what gives value to time. He went further to state that the key to productivity and ultimately the application of this precious resource will determine your success. He developed an equation to back up his point which is:

TIME + THE RIGHT ATTENTION AND FOCUS = DONE

He categorizes attention as follows:

  •    ACTIVE: Ticking along but flagging a little
  •    PROACTIVE: Fully focused and alert
  •    INACTIVE: Light is on but no one at home

The author also proposed several strategies to maximize periods of proactivity. This includes taking yourself away from distraction and improving concentration then use mechanism for managing task and determining what to do at any given time. Graham proposed the CORD Model.  CORD is an acronym that stands for Capture, Organise, Review and Do. The first two C and O requires for you to operate in ‘BOSS mode’ while the last two will be R & D needs to perform in “worker mode.”

CAPTURE: means collecting ideas and new tasks quickly and efficiently. This allows you to take distraction out of the way soon and get back to the task at hand.

ORGANISE deals with the appropriate filing of the collected task. The task to be organized in lists and give a sense of scales; therefore activities spanning months are not mixed in with tasks requiring minutes. The goal of this model is to ensure that when operating in execute mode, we are clear on what needs to be done and what is committed to at the moment of executing.

REVIEW:  The review process is a formal and regular look across the tasks to be done taking all things into account like context, priorities, what is needed, waiting for items, etc. after the review is complete, the next step is doing.

DO: Graham outlines an excellent separation between the worker and boss views when he explains the different dashboards that are available to each.  The dashboard contents for each are the followings:

Boss mode:

  • Waiting  for list
  •  Masters action
  •  Calendar
  •  Good idealist

Worker mode:

  •    Master Action List
  •    Calendar
  •    Daily list

THE BIG THREE – KEYPOINTS

Key point #1: Say NO to as many distractions as possible

Key point #2: Knowing what tools to use but being clear about what the tools are will save you time and not provide distractions.

Key point #3: Have good systems to help you react and respond quickly.

One Last Thing

A productivity ninja is not a superhero, but they often do a great job in appear so. Graham Alcott, Productivity Ninja

Cashflow Quadrant. Guid to Financial Freedom

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Robert Kiyosaki is an active investor in real estate and specializes in the development of small-cap companies. He teaches business and investment principles and shares some of his knowledge through his book, CashFlow Quadrant.

The Cashflow Quadrant describes the four ways income can be generated:

EMPLOYED: Working for someone for a paycheck.

SELF EMPLOYED: Working for yourself, receiving an income that depends on you.

BUSINESS: Owning process/system, i.e., work happens without them being present, so they get a paycheck even when they are not present.

INVESTMENT: Making your money work for you. none or little interaction is needed for getting a paycheck.

Robert does a great job explaining the complicated financial and economic concepts in a very simplistic way. He offers a plan for those on the left side of the quadrant (employed and self-employed) to move to the right side of the quadrant (business owners and investors). The right side of the quadrant is where the rich focus all their attention in order to become financially independent. As part of his plan, Kiyosaki explains that it is not enough to be making a lot of money. What is really important, what makes the difference, is to be financially free. Being financially free is the difference between a medical doctor, a highly paid employee and Jeff Bezos, wealthiest man in history.

Robert Kiyosaki’s main point is to earn enough financial literacy to move from one quadrant to another.

The quadrants are:

EMPLOYEE: This is probably the most challenging quadrant in which to become financially free. Most people fall into this quadrant because of the way their mindset has been programmed since childhood. They get the same suggestion from their parents while growing up, “study hard, find a high paying job and have a secure life.” Your parents’ advice, coupled with schools and colleges is designed to create employees who need security, live from paycheck to paycheck and depend on allowances. There is very small proportion of children who get advice from their parents to start investing or open their own business.

To this group, job security is more important than financial freedom. Although you can become rich in this quadrant, it is quite tough compared to other quadrants.

SELF-EMPLOYED: Those in this quadrant have the mindset of “if you want to do it right, you have to do it yourself.” They are sometimes referred to as “solo-people.” They own their job and often do their work because of the perfectionist mindset, and they do not trust anyone else with their job. A few examples are the retail shop owner, small company, doctor, etc. They trade their time for money. Unlike employees who enjoy the benefits of medical allowances and paid leaves, the earnings of a self-employed is very fragile. If they get sick, it would be hard for them to make an income. The self-employed have to devote more time if they want to earn more. Their income is directly dependent on how much work they can do, i.e., their time equals money. Also, their freedom is more important than their financial independence.

BUSINESS OWNERS: This quadrant allows the best opportunity to become financially free. Those here are people who own the system or process where people work for them. According to Forbes, big companies are those with over 500 employees. However, in recent times, this rule is no longer valid. There many big companies which do not require 500 employees to work. For example, Whatsapp is a multi-billion company with less than 50 employees. Unlike the self-employed who can not stop working if they want a regular  income, the business owner does not need to trade his time for money as he owns the system. Even in their absence, their employees will work for them.

INVESTORS: This group of people make their money work for them. Investors are the fourth and highest level of the cashflow quadrant. You cannot jump into this quadrant without being successful in one of the other three quadrants mentioned above. The investors are one of the most financially free groups who make their money work for them. They invest in business stocks, real estate, etc. Most times, they do not need to get involved in the working of the business or asset they’re investing in; hence they get plenty time, money and freedom.

In conclusion, it is comparatively easier and faster to become wealthy when you’re working on the right-hand side of the quadrant. You do not need to shift to another quadrant entirely at once. You can keep your feet in two or more quadrants. However, the best way to get rich is to stay on the right side of the cashflow quadrant.

 

THE BIG THREE – KEYPOINTS

Key point #1: The self-employed believe if you want to do it right, do it yourself.  Often self-employed people think they have a business, but if your business requires you to be there in order to keep generating an income, you don’t own a business, you own a job.

Key point #2: If you own a process/system where others work for you, you’re a business owner. As a business owner, you are more comfortable to reach the ultimate goal, financial freedom by having your money working for you as an investor.

Key point #3: Everyone has money problems. For most people, money leaves faster than it comes. For others, they have money but cannot reinvest it fast enough. For those who can reinvest it, more money comes in. Yes, the rich do get richer.

One Last Thing:

“A lot of people are afraid to tell the truth, to say no. That’s where toughness comes into play. Toughness is not being a bully. It’s having  backbone.” ~ Robert T. Kiyosaki, The Cashflow Quadrant.

Unfuck Yourself

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Gary John is a personal development expert in the industry. His “Urban Philosophy” approach represents a new trend of empowerment in both personal career and life mastery that has provided miraculous results for people in the quality and performance of their lives.

The author focuses on giving the readers the best way of living their best life and helping the reader find everything they have ever wanted residing within them. In this book, Gary differentiates assertive self-talk and narrative self- talk or affirmation. Instead of telling yourself “you’re not going to be great” rather tell yourself “you’re great.” Self actualization has a great impact on self-perception. Take control and be the captain of your own ship. Stop limiting yourself to the reality you choose. To succeed, you have to prove those firmly held (negative) beliefs WRONG. And believe me, there is a solution for everything.

Unfuck yourself also talks about embracing uncertainty. We often steer away from uncertainty because of the need to feel safe. And today, this instinct can give rise to a negative effect. The author believes that if you want to win, you have to be willing to let others judge you. The worst decision is making no decision. The absence of decision leads to the absence of experience and  that ultimately boils down to the absence of learning. This can lead to the worst regrets in life. Another important way of getting out of your head and into your mind is to conquer fear. If you want to improve be comfortable to be thought of as foolish and stupid. There is no destination, there is always an exploration. You have to believe that you are what you do and not your thoughts. Who cares about your thought? Focus on your deeds. You don’t have to feel that you like it in order to do it. This mindset is the only way to happiness.

The author explores the art of relentlessness. You have to take what you want out of life. Do not wait to be given to you. It will be painful but nothing worth having comes easy. Be focused. Destroy obstacles one after the other. Expect nothing and learn to accept everything. Disappointment is an unmet expectation. The idea is to accept reality as it comes and deal with it with no emotional bias.

Love what you already possess and be in control of your emotional state. Dispute your beliefs. Dispute your interpretation of things. Accept and act. Own your reactions. Real life has more value to your outcomes than the narrative you have about it. Make a habit of questioning your mind, always put things in perspective. There is always a solution to everything.

Keep your mind set on winning. You are wired to win. If you find yourself suddenly struggling with something you normally excel at or you’re stuck in a shitty relationship, remember that you always have a choice to change the game. Just understand the rules of the game and understand the players, including yourself. Do not limit yourself to the reality of your choices. Do not stop doing what you want to keep winning, as the only way to unfuck yourself is by getting the reaffirmation of your greatness as you keep winning. When you lose, see it as a learning experience and win again.

 

THE BIG THREE – KEYPOINTS

Key point #1:  Be relentless. Don’t give up and be prepared for disappointments.

Key point #2: Expect nothing and accept everything that keeps you moving towards your goal.

Key point #3: Embrace uncertainty and strategize as most as possible.

 

One Last Thing:

“Life won’t stop for your pauses and procrastination. It won’t stop for your confusion or fear. It will continue right along without you. Whether you play an active part or not, the show will go on.”

― Gary John Bishop, Unfuck Yourself: Get Out of Your Head and Into Your Life

Resonate

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Resonate explores deep into the art of presenting and analyzing what makes a presentation persuasive and memorable. The knowledge of Resonate will raise your game in the art of creating a compelling and convincing presentation. In this book, Nancy Duarte drives the reader through the use of story principle to hold the audience’s attention. She successfully makes a case for:

1- Placing your audience at the center of the story.

2- Seeing yourself as a mentor instead of a hero.

3- Building a workable call-to-action.

4- How famous communicators structure their ideas and most moving speeches.

Nancy advocates a new attitude towards presenting. She believes you need to see your audience as the HERO. Your presentation should not center around your brilliance or the brilliance of your company, but rather you should cast your audience as the hero while you, the presenter, step into the role of a mentor. You should invite the audience to come on a journey with you, from an ordinary world to your special world. Nancy says, casting yourself as a mentor gives you both wisdom and humility.  Audience insight and resonance can only occur when a presenter takes a stance of humility. However, there is a gap between the audience’s ordinary world and your specialized world; it is your role to make the gap clear and invite the audience to take the leap across the gap. Before your audience can be willing to go on a journey with you, you must deliver a concise formulation of what everyone agrees is true. Accurately capturing the current reality and sentiments of the audience’s world demonstrates that you have insight and experience about their situation and that you understand their perspective, context and values.

Nancy also sees the use of contrast as being a primary way of engaging and holding an audience’s attention. If you attempt to play down the contrast so as not to stand out or attract resistance or objections from your audience, your presentation will be bland and boring. The author suggests that for every idea or point in your presentation, you should also think of a contrasting idea. You may not use them all in your presentation, but even thinking about them will be useful. Nancy also suggests that you perform an audit of your content to ensure there is an appropriate balance between analytical and emotional content. She reminds us that whenever we recommend change, either behavioral or organizational change, even if it is a positive change, your audience is likely to resist because change involves loss.

During your presentation, be ready for nitpicking of any errors in your language, cynical body language and outright hostile questions or statements from your audience. Prepare yourself by thinking through your audience’s position. Research has shown that acknowledging and countering opposing viewpoints is more persuasive than only presenting your view.

Of course, always create a memorable moment in your presentation. Nancy refers to this moment as the S.T.A.R. moment, Something They will Always Remember. Traditional public speaking advice has advocated that this moment should be at the start of your talk. However, Nancy suggests that the attention-grabbing and memorable moment can be at any time in your presentation. Your attention-grabbing-opening or moment must align and magnify your big idea and should be worthwhile and appropriate, not kitschy or cliché.

In conclusion, a presentation has the power to change the world. Changing your stance from that of a hero to one of the wise storyteller will connect the audience to your idea and an audience connected to your idea will bring wanted change.

The author helps the reader to present stories that transform them into visuals. This book is highly recommended for any level of presentation geeks, from the beginners to the experts. Every point in the book is supported by detailed analysis of many presentations and speeches, which admittedly, is one of my favorite parts of the book.

As a professional, presentation designs and delivery are one of the most exciting parts of my job. It is a chance to not only express artistically, but also to connect with others. Nancy Duarte’s work is amazing, as seen in her other books, Slideology and Illuminate. If you yearn to be a phenomenal communicator, start with Resonate and let your audience to be the hero.

THE BIG THREE – KEY POINTS

Key Point #1: Cast your audience as the hero and yourself, the presenter, as the mentor.

Key Point #2: Incorporate stories into your presentation  Having the right balance of logic and emotion is essential to bring your audience into your specialized world.

Key Point #3: A presentation has the power to change the world.

One last point

“The audience does not need to tune themselves to you; you need to tune your message to them. Skilled presenting requires you to understand their hearts and minds and create a message to resonate with what’s already there.”

        ― Nancy Duarte

Principles

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Ray Dalio believes an idea meritocracy (a system that brings together smart, independent thinkers and has them disagree to come up with the best collective thinking and resolve their disagreement in a weighted believability way) is the best decision-making system because it requires honesty and leads to continual improvement.

 

The first part of Principles, Where I’m Coming From, primarily reflect Dalio’s biography. Here are a few points:

 

  •    Meaningful work and meaningful relationships are better than money.
  •    Bad times with good reflections provide the best lessons.
  •    The most significant success is having others do well without you.
  •    Happiness comes from struggling well.

 

There are fewer types of people than there are people and far fewer types of situations than there are situations. Hence, matching people and situations is vital.  Dalio realized the best way he could succeed was to seek out the smartest people and identify who disagrees with him so he could understand their reasoning. He learned why not to have an opinion, develop tests and systemize universal time principles and balance risks in a  process that keep significant upsides while capping downsides.

 

The second part of Principles focuses on life principles. Dalio views problems as games and puzzles that he must solve. Ray Dalio says he has learned to become such a fan of reality that he loves fact even when it’s cruel. He furthermore added that we aren’t born knowing what’s true, we have to find that out. He claims that the best way to achieve that is to be radically open-minded and radically transparent. We learn with a feedback loop from our actions and beliefs. He feels radical open-mindedness improves those feedback loops.

 

Radical transparency, on the other hand, means facing the truth and speaking the truth freely. It can be difficult because it opens one up to criticism, but fearing criticism can be tragic because, without it, you will not learn.The more you face criticism, the comfortable you will be.

It is evolution and progress itself that makes us happy and fulfilled rather than achieving the goal or the material wealth. But to evolve, remember “no pain, no gain.” Ray Dalio says there is no avoiding pain, especially when you’re after an ambitious goal. What Ray Dalio wants to give people is not what they wish, which ultimately makes them weaker, but the strength to deal with reality to get what they want by themselves, which eventually will make them stronger and more independent.

 

As you gather it all together, to have the best life possible you have to know what decisions aren’t the best ones, which ones are and dare to make them. To acquire principles that work, it is essential that you embrace reality and deal with it as it is.

 

The third part of this book focuses on work principle. Ray Dalio says for groups to function well, the working principle has to be aligned with the members’ life principles. Not aligned with everything but on to the most important ones. To get the culture right, you have to :

 

  • Trust radical truth and radical transparency, i.e., it is always best to shoot straight and be honest even when the news is not positive. Ray Dalio says he believes in a healthier form of loyalty founded on exploring what’s true
  • Cultivate meaningful work and relationships: i.e., develop a meaningful relationship whereby you care about each other and can have a great time together both inside and outside the organization.
  • Create a culture of learning from mistakes, i.e., making a mistake is painful and okay, but it’s not okay to not learn from them.

 

Pulling it all together, Ray Dalio says, we work together to accomplish three things: more leverage to achieve our goals, quality relationships, and money that allows us to buy what we want for ourselves and others.

 

In conclusion, it is important to highlight that all rules have exceptions and you should use your judgment and common sense.

 

THE BIG THREE – KEY POINTS

Key point #1: Idea meritocracy is the best system for decision making

Key point #2: Radical mindedness and Radical Transparency are the best ways to find out what’s true.

Key point #3: Work Principle and Life principle are the primary focus of Principles.

One Last Thing

“If you’re not failing, you’re not pushing your limits, and if you’re not pushing your limits, you’re not maximizing your potential”
― Ray Dalio

Grit: The Power of Passion and Perseverance

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This book falls into two different categories because of the content that it presents. It is a self-help book as well as a guide for those who are in the business market. This book tells different stories which assists the reader in seeing the results of grit and the power of this particular habit.

​The book discusses how the people should not depend on their intelligence as the basis for their success. It is true that a natural talent at something could take a person far in that field, but with passion and perseverance, the person can go even farther than that. Duckworth goes on to explain that without grit, even the most talented people are unable to complete their job. They need to keep going in order to be the best at what they do. She takes the examples of many different authors and uses their point of views to explain the concepts.

There are four characteristics of the Grit model, which one must possess to make it in the field that they want. 

  • Interest: This is the single most important thing which can assist one in being gritty. This is because without interest one could never be truly passionate about a subject.
  • Practice: One must practice the work that has been given to them so that they can achieve mastery of that skill.
  • Purpose: This is important because, without purpose, one can lose the sight of their goals and get lost along the way.
  • Hope: This is significant because, without hope, people find it easier to give up. Those who are hopeful, even when the times are tough can endure all the problems and make it through the storms they are facing.

The story about hope has been explained through the words of Pete Carroll, and how hope is real. Those who give up on hope, simply give up on life and that is not the mindset of those who are full of grit. Being gritty is not in the control of ordinary people, and that is why one must understand the emotional aspects of this phenomenon as well. She explains that grit is physical as well as mental, which is why the people must learn to focus on both the aspects. She does a great job by explaining through the example of SAT exams and those who have been successful in these tests. Through her formula, these test results, as well as those of other official tests, could be predicted easily. Those who put through effort into the preparation would merely achieve better results, even if the time they spent on the work has been shorter.

Lastly, the book talks about how people who are grittier have the passion for mastering the skills that they are working on. These people practice again and again, and that is their decision to do so. Many people, when reaching a goal would sit back and relax, which could assist them in developing the habit of relaxing. While on the other hand, those people who have grit practice their aims again and again even after they have achieved it. This is because they enjoy doing that work and get satisfied with what they are doing. That is why they become so successful and the masters of what they are doing.

THE BIG THREE – KEY POINTS​

Key point #1: Grit is not just about the act of perseverance. It takes a lot more than that to become successful in life.

Key point #2: Passion is one of the leading points, those who have it, will persist longer than others. It is the internal motivator of all.​

Key point #3: Without purpose, passion would not take one anywhere! It is the external motivator and urges the person to complete their goals.

One Last Thing

“Our potential is one thing. What we do with it is quite another.”
― Angela Duckworth

THE 8TH HABIT:  FROM EFFECTIVENESS TO GREATNESS

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Being effective is no longer an option in today’s dynamic and ever-changing world. It is a must, a requirement. Things keep changing and without effectiveness, you will end up without the necessary requirement and standard.

In this book, Stephen Covey shows us how to be as effective as we could be. He also makes us understand how we can move from effectiveness to greatness. The first 7 habits form the foundation, while the 8th habit takes us to true fulfillment in the age of knowledge workers as described by Covey.

The book is divided into two sections, 1) Finding your voice and 2) Inspiring others to find theirs.

1) Finding your Voice: The purpose of this habit is to make sure you find your voice to a point that you can be sure you are 100% involved in that which is important to you. Your body, soul, mind and spirit are all engaged in whatever you are doing. To find your voice, you need to understand your natural talents, what really interests you and what you love doing. To understand this, you have to listen and trust your inner voice, your conscience as it tells you what is the right thing to do. We can discover our voice because of these three gifts we possess:

  1.    The freedom to choose
  2.    The natural law which dictates the consequence of our behavior.
  3.    The four intelligences, which are mental, emotional, spiritual and physical.

Covey does not stop at that. He moves on to give insight to great achievers and how they express their voice through their four intelligences. For example, great achievers develop: 

  • Their mental energy into vision
  • Their emotional energy into passion
  • Their spiritual energy into conscience
  • Their physical energy into discipline

Hitler had vision, passion and discipline but his downfall came from his lack of understanding about the second gift. He was egoistic. He refused to control his ego and let his conscience guide his behavior. Therefore, we must not fall into that same pit but learn from it.

The truth in business today is that so many people have lost their voice or they have yet to find it. These kind of people go to work every day to satisfy their bodily need and fail to put their natural talents to work and use their creativity and intelligence. They need their voices back or need to find them. We all do. The question now is how do we find our voice? Find out more in the 8th habit.

2) Inspiring others to find their Voice:

When you have successfully found your voice, the next thing is to help others find theirs which is somewhat about leadership. Great leaders have always inspired people to find their voice. Greatness is always the end result of people or organizations who eventually find their voice.

Covey talks about leadership greatness and organizational greatness. He demonstrated that leadership greatness is all about four principal things which are the 7 habits, pathfinding, aligning and empowering. Organizational greatness, on the other hand, comes from vision, mission and core values that bring synergy, commitment, clarity and accountability. An organization with leaders who understand and live the four leadership principles of pathfinding, modeling, alignment and empowerment and great people who have discovered their voice have transformed from effectiveness to greatness.

He finally leaves us with four top disciplines that if consistent with, they will improve your ability to focus and execute your top priorities.

  • Focus on what is most important
  • Have a compelling board
  • Break down your goals into actionable plans
  • Be accountable

Having this book on your list should be your priority. Get it and thank me later…

The Big Three – Key Points

Key point #1: The way to step from effectiveness into greatness is by finding your voice.

Key point #2: Maximize the three gifts in finding your voice.

Key point #3: Become a leader that inspires people to find their voice.

One last thing

“People simply feel better about themselves when they’re good at something.”
― Stephen R. Covey 

SPRINT Solve Big Problems and Test New Ideas in Just Five Days

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Jake Knapp a Google venture partner, alongside John Zeratsky and Braden Kowitz birth the idea of Sprint which majors on how to solve problems and test new ideas in just five days. This book is a practical guide to choose among many best ideas and make most out of the experience.  The concept of sprint came up when Jack had to come up with an essential feature for Gmail which would automatically sort messages. He had to innovate fast. To do that, he came up with three key aspects to manage the project process:

DEADLINES: Tight deadlines eliminate procrastination. The shorter the time, the faster the result because every allotted time is filled with an activity

GET PEOPLE WITH DIFFERENT SKILL SETS: Get people with a different skill set into one room. The more diverse a team is, the better.  A better sprint team usually consists of seven categories of people and less irrespective of their hierarchy level.

THE RESULT: The result must be a concrete prototype. What gets you real feedback is when you present a functional idea. Brainstorming vague ideas is easy but not worth it.

These three-fundamental concepts work well when each sprint get together one on one and work together to produce something of actual value.

Jack furthermore explains sprint as a method that helps define a problem, compare ideas, prototype one of them and get feedback from customers all in five days. Though it might seem like an intensive process, it has a great potential for a big payout.

Before the sprint process, a recommended number of seven people with a different skill sets must be included:

 

  • The Decider (someone who have enough information on the problem or the leader of the company

 

  • The Marketing Expert
  • The Finance Expert
  • The Customer Expert (someone who has a unique customer view preferably from the customer care unit)
  • An Engineer or Logic Expert
  • The Troublemaker (Someone who always have contrary opinion)
  • The Facilitator (someone who is unbiased about a decision and keeps things on time). Usually a project manager).

 

 

 

The idea is to make sure everyone on the team understands the problem that needs to be solved and create a purposeful start on Monday.

Jack did a great job by defining the purpose of each day and what needs to be accomplished.

Monday’s goal is to create a discussion around the set goal, map out the challenge and define the problem that will be tackled on the sprint

Tuesday’s goal is to find a solution to the problem identified on Monday. Each person on the team writes down their proposed solution on a piece of paper and is given at least three minutes to present the solution to the whole team out of which the best there will be selected.

Wednesday’s goal is to make a decision. The best way is to critique all ideas and choose the one that will be explored in the sprint. This can be done by discussing sketches and then participants can get to vote via color stickers for their favorite idea. It is advisable to keep all ideas anonymous to avoid skewing of people’s opinion. Once the idea is picked, the team can then storyboard the prototype

Thursday’s goal is to make a prototype of the concept selected on Wednesday. Not a perfect prototype but a reality. The team can make use of keynotes or interactive prototypes other than professional tools. Professional tools take longer time and make you focus on too many details.

Friday’s goal is to see the customer’s reactions by interviewing them. You do not need thousands of customers to carry out the interview; five to six people is enough to expose 85% of the problem and get qualitative feedback. Record your conversations so the team can see the result. Jack gave some hints on how the interview process should go like interacting with the customer, putting the customer at ease, etc.

Once the interview is concluded, the team should go ahead and analyze the result to know if the prototype us promising and deserves further development or if the prototype fails.

Either way, design sprint is a way of finding answers to big questions, bring attention to work that matter, reduce risk and get better solutions.

THE BIG THREE – KEY POINTS

Key point #1:  Design Sprint reduces risk, proffers the answer to significant problems and brings about a better solution.

Key point #2: Sprint is not a one-man business; it can best be carried out by a team made up of different skill sets.

Key point #3: The core concept of Sprint is to decrease the waste of resources (time, energy and money) on the wrong ideas.

One Last Thing

“By asking people for their input early in the process, you help them feel invested in the outcome.”

― Jake Knapp, Sprint: How to Solve Big Problems and Test New Ideas in Just Five Days

The Subtle Art of Not Giving a F*ck

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We give too many fucks about trivial things while we tend not to give a fuck about the important thing. And because we give a fuck about things that do not matter, it makes us feel bad about ourselves. You need to give a fuck about something but what is the right thing to give a fuck about. ​

The subtle art of not giving a fuck by Mark Manson was written to help prioritize and focus on what is essential in life. It is about reorganizing your life and letting you discover what to give a fuck about. The key to life is not about giving a fuck about more but giving a fuck about less, giving a fuck about what is important, good and expedient.

What does not giving a fuck means? ​

SUBTLETY 1:  Mark Manson made it known that giving a fuck does not make you loved by everyone and not giving a fuck does not make you indifferent. Not giving a fuck means being comfortable with being different. He said “There’s absolutely nothing admirable or confident about indifference. People who are indifferent are lame and scared. They’re couch potatoes and Internet trolls. They hide in a gray, emotionless pit of their making, self-absorbed and self-pitying, perpetually distracting themselves from this unfortunate thing demanding their time and energy called life.”

People who are different are those who are real, who enjoy been themselves no matter what. They care less about what others think because they strongly believe in their capabilities and abilities. ​

SUBTLETY 2: Not giving a fuck means not to give a fuck about adversity. To avoid giving a fuck about adversity, you must find something important and productive that is worth investing both your time, effort and energy on. Unless you see that important thing, your fucks will be given to meaningless and frivolous things. Dedicate your fucks to something that is worth it. Fuck has to be used wisely; it doesn’t grow on trees. A man minds his own business when it is worth minding. When it is not, he takes his mind off it and starts minding other people’s business. 

SUBTLETY 3: You have the right to choose what you give your fuck about. As we grow older, you grow out of giving a fuck about everything but only things that matter. This makes us happy on a constant basis. At a point in our life, we become aware of who we are, our strength and the right place to focus our strength on. The more you grow older, the more mature you become, the lesser the things you give a fuck about. We are not going to give a fuck about everything because we have come to understand that some things cannot be changed and because they cannot be changed, we need to fucking accept it that way and move on with life. Your happiness cannot be traded with frivolities and meaningless fucking things.

​Finally, choose what to give a fuck about. Dedicate your fucks only to what’s truly fuck-worthy. Choose what’s important to you and give a fuck about that.  

The Big Three – Key Points

​Key Point #1: Priority, reorganizing your life and deciding what to give a fuck about.

Key Point #2: It advises not to give a fuck about trivial matters but focus on important things and give a fuck about them

Key Point #3: A man minds his own business when it is worth minding. When it is not, he takes his mind off it and starts minding other people’s business.

One Last Thing

“Who you are is defined by what you’re willing to struggle for.”
― Mark Manson

The Age of Agile

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Stephen Denning, the former program director of knowledge management at World Bank, now works with various organizations in the U.S., Europe, Asia, and Australia on leadership innovation, Agile management, and organizational storytelling to discover the unfolding age of agile. This book focuses on how some organizations are learning to operate in a way that is much better for those doing the work, recipients of the work, the organization and the society.

The author discovered the default operating system for almost every medium-sized business and large-scale business to be bureaucracy (an organization system that discriminates between the managers-thinkers and the employees-doers). This system of management was designed to produce a consistently average performance to a set of internal rules. Its vertical chain of command was never designed nor is it capable of moving fast enough to respond to what is known as VUCA Markets. VUCA stands for Volatile, Uncertain, Complex and Ambiguous marketplace also referred to as ‘Agile.’

 

The agile movement began decades ago in the manufacturing arena but gained traction recently in an unexpected place; software development. It was published in Agile Manifesto in 2001. The unusual part is that no one would associate the Information Technology department with such a robust management system. The author affirms that organizations that operate as agile are capable of being highly innovative and pragmatic. Take, for instance, an organization like Morningstar. The world’s largest tomato processor has no manager and all the key decisions are made by the “Blue Collar” employees. The company has move competence down to the individuals who have information and the context to make the best decision instead of moving it upward.

The Age of Agile offers insight on how to get individuals to think and behave like owners and reap the financial benefits that flow from this. One of which is the organization must be transformed into small localized units, each with its profit and loss responsibility. Most importantly, traditional management practices such as manipulating staff and trying to manipulate the customer must be dumped and replaced with treating people like an adult. The Agile paradigms are neither easy to understand nor easy to implement for traditional managers. Agile has become widespread and popular over the past decades with tens of thousands of organizations around the world. The author explains that the new paradigm is a journey, not an event. It involves unending innovations regarding specific innovation generated by the organization for the customers and steady improvement to the practice of management itself. He further explains that Agile Management is based on three laws; the law of the small team, the law of customer and the law of network. The law of small team requires that work is done in small, autonomous, cross-functional teams, working in short cycles on relatively small tasks and getting continuous feedback from the ultimate customer or end user. When you work in such teams, situations can be analyzed, decisions can be made and action taken as a single uninterrupted motion. Work can be fun and everyone will flow with it.

 

The law of customer is that the highest priority is to satisfy the customer.  Many managers are aware of the common phrase “The customer is number one”! While continuing to be internally focused, bureaucratic and fixated on delivering shareholder value. In an Agile organization, everyone is passionately obsessed with delivering more value to customers.

The third law according to Stephen Denning is the Law of the Network where leaders are not fierce conquering warriors but rather like curators of gardens.  When an organization truly embraces Agile it is less like a giant warship and more like a flotilla of tiny speedboats. This law is the recognition that competence resides throughout the organization and outside the organization. A problem can be solved and innovation can emerge through networking inside and outside.

Age of Agile furthermore cites common mistakes leaders make when planning to implement and derive the benefits of Agile. These include introducing agile as just another business process with top management hedging their bets on its success by a less than fulsome commitment.

The author affirms that agile can continuously deliver more value to customers from less work and will result in terrific returns to the organization.

THE BIG THREE – KEY POINTS

Key point #1:  Agile helps organizations to be highly innovative and efficient as well as passion filled and pragmatic.

Key point #2: Agile management, when done right, can continuously deliver more value to customers from less work and yield a substantial result.

Key point #3: Agile organizations also have a hierarchy, but one of competence and not authority.